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How to best adapt working from home

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Our Director of Operations in the US, Chris Roberts, has compiled some great advice based on his personal remote working experiences that can be of help to both first-timers and more experienced #remoteworkers.
Most of our employees here at Ariane are now facing the new "normal" and work from home, just like most other companies during the current crisis.

Originally published on LinkedIn by Chris Roberts, on March 18th, 2020

 

I've worked from home for three years. Here's some advice for people doing it for the first time because of COVID-19

Hi, all. I never post on LinkedIn, but a few friends asked for some work-from-home best practices since they'll be doing it for the first time because of the coronavirus pandemic. I shared with them on other social platforms but thought this would be good to share with my LinkedIn network, too. My advice is below...

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Setup a Dedicated Workspace

Don’t spread your work around the house/apartment. Set up a home office area (a room if you can or at least a corner) to be your dedicated workspace and keep your work there. I’m often tempted to work from bed or on the couch, but I’m never as productive and all I’ve done is bring work to places that are meant for relaxation. When you can’t physically leave your work in an office, make sure you can at least leave your work in a part of your home that’s separate from where you rest.

 

 

img_20200319_121231__6016x4512Set Hours for Yourself

Working in an office typically comes with set hours. Working from home is more flexible since you’re eliminating your commute. The flexibility can be a trap, though – I’ve worked significantly longer hours in a day or week working from home than I ever did in an office. That project that’s nagging on you? It’s a lot easier to keep working on it at 9 PM when you’re at home.

Make sure to set hours for yourself: they don’t need to be traditional 9-to-5 hours, but make sure you’re not overextending yourself and taking away from your “home” time at home.

 

img_0088__1536x2048Keep In Touch

One of the toughest things to get used to when I went full-time to work from home was the lack of human contact. Lean on your company’s communication tools (Slack, Teams, Discord, whatever) to stay in touch with your colleagues. Open a channel or DM with your best friend at work and keep talking through the day. Hang out in your team’s channel or workspace and communicate and collaborate as much as you can. Also (a tough one for me), don’t avoid voice calls. Conference calls and virtual meetings can be annoying sometimes, but nothing beats verbal communication. Get on a daily call with your team to stay connected with each other.

 

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This is a tricky one: a lot of people think work from home means doing dishes while you’re on a conference call. Some people do that, and that’s fine! Unless you’re an amazing multitasker, you are going to stretch yourself thin by trying to do homework while you’re doing work-work. Keep your focus on whatever your current task may be. If you want to take a break between work tasks to vacuum your living room, cool! Working from home gives you that flexibility, but make sure you’re not going back and forth between work tasks and home tasks too much. You’ll just end up working more (and breaking those hours you set for yourself).

 

Be the Manager Your Team Wants to Come Back to the Office to Work For

Being a people manager of a fully remote team can be hard. Your job needs to be, primarily, making sure that your workers-from-home are engaged with and available to do the work that needs to be done. They can’t be engaged and available when they’re stressed, overworked, or not staying in touch. Check-in on your team daily – individually and as a group. Call them. Message them. Set up a team channel or workspace in your company’s communication tool if you don’t already have one. Schedule daily, virtual standups. Most importantly, ask them how they’re doing and if there is anything you or the company can do to support them.

 

Don’t Be a People Micro-Manager

A big concern for people managers is that their remote workers “slack off” or that workers don’t work a full 8 hours when they work from home. If you are a people manager that thinks this way, break that mindset. Your team is stressed. They are likely struggling with working from home on top of countless other things – kids being home from school, making sure they have enough food for quarantine, and keeping an eye on their toilet paper reserves. Don’t add to this stress. Set simple expectations for your team – be (at least) available during regular business hours, meet deadlines, be communicative, and always ask for help. Be flexible with them and be available to them.

 

Take Care of Yourself

These are unprecedented times. Above all else, take care of yourself. You’re going to be stressed and worried. You might see your work reduced significantly. You might have kids home because school is closed. Your partner or roommate might be home (and you’re driving each other up a wall). Make sure you take time away from your work area when you feel overwhelmed. Take a lunch break. Find a book to read. If you can do so with limited social contact, go outside for a walk. It’s okay to put work down and focus on you.

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